Why is it important to share desktime statistics with workers

<p>You've heard how having a remote team can increase productivity significantly at work. And with the ease of connectivity, tools, and technology, you have every reason to allow your employee to work in the comfort of their home. As a result of shifting work away from the office, you're expecting a 30% increase in productivity. That is an ideal situation that plays around in an employer's mind when the word remote working is brought to mind. While it's undeniable that allowing your team the flexibility of working remotely does have its advantage, it could also backfire and result in a dip of productivity.</p>

How Working Remotely May Cause Productivity To Suffer

The harsh truth about remote working is that some individuals are easily tempted by the numerous distractions at home or a cafe. Some co-workers may spend hours trapped in browsing social media feeds. Or they may make multiple trips to have a quick bite on snacks every ten minutes or so. The lack of discipline is often cited as one of the common reason for worsening performance despite spending more hours working remotely. Human beings are social creatures by nature. When spending long hours working in solitude, co-workers may lack motivation and tempt to engage in idle chats online.

Why Time Tracking Is Important In A Remote Team

No employer or team manager would like to be notoriously associated with being a micromanaging superior. Regularly checking on what your co-workers are up to is an unpopular strategy. Yet, the absence of any form of monitoring and control is leaving team productivity at risk. This is why time tracking software has become an indispensable tool for remote teams. In recent years, numerous startups have flourished offering variants of time-tracking applications. For employers, it gives a detailed picture of how well employees are utilizing their time while working remotely. It helps the project manager to keep track of the progress of team members and intervene if a particular co-worker is spending more time than needed on a specific task. As time tracking software captures screenshot from the user’s device, it is a less invasive approach than constantly emailing or peeping over the shoulder of your co-workers, however, even then more often it’s optional and the software simply tracks how much time the employee has spent browsing a particular website or using a specific software.. For employees, using a time-tracking software helps them to focus on their task. The act of hitting the timer button causes a psychological trigger that puts them into work-mode. It helps them to stay on the job and decrease the likelihood of being distracted. Of course, the fact that the software tracks on what you’re spending your time also keeps employees on their toes, even more so if screenshots are involved and although it may seem intrusive, if you want to spend time for private matters - there’s a specific “private time” mode which can be turned on. But either way, that shouldn’t worry employees who are not browsing Netflix in between fixing critical code issues.

What Is Desktime

At Netcore, we believe in allowing our employees a certain degree of freedom in working remotely. We prefer to trust that each of our employees is professional in their own right and capable of working independently. However, we are realistic in understanding that motivations may suffer and other factors could disrupt the productivity of our team members. Like any modern companies with a remote working culture, we required our team members to use time-tracking software. We have opted for Desktime, an online tracking application that has been used by more than 6,000 companies. It does a great job in tracking user activities by taking screenshots at random interval and storing them in a database for further analysis. If you’re using apps like Asana and Slack, they can be integrated with Desktime to allow you to track and manage projects efficiently. Using Desktime allows our top management to generate reports that provide an insight into the time-spent, screen-activity and potential time wastage amongst co-workers.

Why You Should Share Desktime Statistics With Your Team

The choice of time tracking software is often secondary. What’s important is if you’re utilizing the statistics to good effect. Netcore has the practice to share Desktime statistics within our closed group of team members. In other words, we’re publishing the time logged and statistic reports of each co-worker on Slack on a regular basis. You could be wondering what’s the purpose of sharing personal time logs within the team. It all boils down to achieving these objectives, which in turns result in improved productivity.

1. It Holds Everyone Accountable

For employees, using a time tracker can grow into a habit of hitting the timer buttons just for the sake of clocking the required hours. Complacency may set in, and productivity suffers when some team member slack off when they’re in the midst of work. By publishing the statistics within a closed group, it creates a sense of accountability within the members.

2. It Encourages Top Performers

As managers or leaders in a company, you’ll want to maintain a high level of energy in your team. Nothing works better than acknowledging the efforts and commitment by the top performers in the team. Making the statistic from Desktime open to co-workers serves as a form of recognition. Besides, doing so also raises the bar higher for the entire team.

3. It Keeps Underperformers In Check

Occasionally, some team members may experience a dip in performance. Without viewing the statistics, they may be oblivious to their sub-par performance. By displaying the statistics to the team members, our managers have strong reasons to chastise team members who are slacking off and get them back on track. Of course, you’ll want to be clear with your team that the intention of making the statistics public is solely to ensure consistently high productivity within the team. In the case where team members are experiencing difficulties in completing their tasks, team leads and managers can intervene constructively.

Bottom Line

There are many perks of remote working culture, both for companies and employees. But you'll need to strike the right balance between flexibility and productivity. Sharing the statistics captured by time-tracking software with your team empower them to use time effectively without round-the-clock supervision.

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